Port gates and yard windows decide the fuel stop
A distributor can be ten miles away and still miss the job if the gate will not take their truck at that hour.
Write the window like a dispatcher
Needed-by is the date. The notes need the hour, the gate, and the unit that will meet the driver. Ports, rail ramps, and mills add badges, TWIC-style rules where those apply, and a refusal to accept a surprise tanker. Bulk Fueling does not clear the driver into the facility. You do, in the quote.
State pages mention the freight corridors and ports that change a bulk buy in that state. Read the one you are in, then rank the ZIP of the gate, not the ZIP of the corporate office downtown.
Match the truck to the road inside the fence
Some yards take a transport. Some only take a wagon, and some only take wet hose at a staging line. Say which. A heavy-haul layover on a port road is a heavy-haul quote with the hour attached, not a generic diesel search from the city center.
If the window is overnight, the profile has to list after-hours or you are asking for a favor. Favors do not hold a permit.
Questions
Can Bulk Fueling arrange port access?
No. The quote tells the distributor the constraints. Access is between you, the facility, and them.
Should the search ZIP be the port or the city?
Use the ZIP where the truck will stop. City ranks are from the city center and are a browse view, not a gate appointment.