What to put in a bulk fuel quote

The fields that change the answer

Name, company, phone, and email are how they reply. The delivery ZIP is the place the fuel lands, not the billing office. Fuel is ULSD, dyed diesel, DEF, gasoline, lubricants, or bulk tanks. Gallons should be the amount you can actually take, or the tank size, not a round number you hope sounds serious.

Needed-by is the day the tank or the load has to be full. Heavy haul is a yes when the work is a permitted move, a night window, or jobsite fueling of that kind of equipment. Notes carry the gate code hour, the tank size, and whether DEF rides with the diesel.

What Bulk Fueling does with it

The form sits on one company profile. Bulk Fueling saves the lead first, then emails that company with your address as the reply-to. If the email is delayed, the lead is still in their account and can be resent. It does not fan out to the rest of the list.

You do not need an account to request a quote. The distributor needs one to read the lead, mark it contacted, and later mark it won or lost. That history is what can affect their response score after enough quotes.

Notes that save a phone call

Write the approach: “tanker can pull straight to the south tank” or “wagon only, overhead door is 12 feet.” Write split products: “800 ULSD in the clear tank, 400 dyed in the off-road tank.” Write the hour if the crew leaves at dawn.

Leave out a second company’s price. The distributor is quoting their own truck, their own minimum, and their own supply. Bulk Fueling does not publish pump prices and does not negotiate the load.

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